VERTRAGSMANAGER — Contracts. Deadlines. Costs. Everything under control. VERTRAGSMANAGER — Contracts. Deadlines. Costs. Everything under control. VERTRAGSMANAGER — Contracts. Deadlines. Costs. Everything under control. VERTRAGSMANAGER — Contracts. Deadlines. Costs. Everything under control.
Vertragsmanager GDPR-native. DACH-focused. SME-ready.

All Contracts.
All Deadlines. One Overview.

Vertragsmanager helps SMEs in the DACH region manage subscriptions, licences and contracts centrally – with proactive deadline reminders, cost dashboards and legally-compliant cancellation templates.

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EU hosting. GDPR-native. No US cloud.

SMEs lose control
over their contracts

Three figures show why structured contract management is essential for SMEs: the market size, the scale of waste, and the savings potential.

0 SMEs in the DACH region each with an average of 34 active SaaS subscriptions (Bitkom 2025)
0 of subscription spend on unused services Companies pay for software no one uses (C+R Research 2024)
up to 0 EUR EUR savings potential per SME at €50,000 annual software spend and 23% waste

Why Vertragsmanager

Five clear advantages for SMEs that want to manage their contracts in a structured way and never miss a cancellation deadline again.

Proactive deadline reminders

Configurable reminders 90, 60, 30 and 14 days before the cancellation deadline – via email and in-app inbox.

Full cost overview

Real-time dashboard shows monthly and annual total costs as well as a category breakdown of all active contracts.

OCR fast capture

Upload a PDF or photo, let OCR extract the key data automatically, then review and confirm in the review flow.

Legally-compliant cancellation templates

Templates for DE, AT and EN – auto-filled with contract data, download as PDF and DOCX.

Core features that save time

All key features for structured contract management in a clean and practical interface.

OCR document capture

Upload PDF, PNG, JPEG or HEIC, or scan with your camera. Automatic extraction of provider, duration, deadline and amount.

Contract overview & filters

Card and list view with status badges. Filter by category, payment interval, provider and status.

Deadline & reminder management

Automatic calculation of the cancellation date. Configurable email and in-app reminders per contract.

Cost dashboard & export

Monthly and annual costs, category donut chart, CSV export and PDF cost report at the click of a button.

The core process at a glance

From unstructured contract chaos to a central, controlled contract overview – in four steps.

01

Capture contract

Upload a PDF or photo – OCR extracts the key data automatically.

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The review flow shows all extracted fields for confirmation or correction – no automatic saving without review.
02

Configure deadlines

Let the system calculate the cancellation date and set reminder rules per contract.

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Configurable reminders 90/60/30/14 days before the cancellation deadline, via email and in-app.
03

Analyse costs

Dashboard shows total costs, category breakdown and top providers at a glance.

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Annual subscriptions are converted to a monthly basis. Donut chart and top-10 list make savings potential immediately visible.
04

Prepare cancellation

Create a legally-compliant cancellation letter in seconds and download as PDF or DOCX.

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Outcome: No missed cancellation date, no unwanted auto-renewal, clear cost control.

Outcome: Better cost control, no missed cancellation deadlines and a complete overview of all contract relationships.

How it works in 3 steps

Step 1

Upload contract

Upload a document or enter data manually – OCR extracts key data automatically.

Step 2

Deadlines & costs under control

Dashboard and reminders ensure no deadline is ever missed.

Step 3

Cancel & export

Fill in the cancellation template, download it and export a cost CSV.

Frequently asked questions

PDF, PNG, JPEG and HEIC can be uploaded. A fully manual entry without document upload is also available.
Yes. All data is stored on EU servers (Supabase EU Frankfurt, Vercel fra1). No US cloud hosting.
The system automatically calculates the cancellation date and sends email reminders 90, 60, 30 and 14 days before – configurable per contract.
Standard termination, termination citing the notice period, and non-renewal confirmation – each for Germany (DE), Austria (AT) and English (EN).

Never miss a cancellation deadline again.

GDPR-native, DACH-focused and reduced to what matters.

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